Vendor Rules

Thank you for your interest in the 2019 Rivertown Public Market. Rivertown Public Market is an open-air market operated under the auspices of the Rivertowns Chamber of Commerce, a non-profit 501(c)(6) organization.

RPM’s mission is to showcase local chefs, cooks, and carefully curated products and support the robust food culture of the Rivertowns. The market is locally focused and family friendly.

The market will be held at the Waterfront Park in Dobbs Ferry, New York, on September 14, 2019 from 11 am to 5 pm.

VENDOR SELECTION

Interested vendors should submit an application to RPM for review no later than March 31, 2019.

The application process begins online. We will then select applicants, who may be asked to come in for a tasting.

Vendors will be notified of their acceptance into the Market by April 15, 2019. Once the application is approved, the vendor and RPM will enter into a binding contract, which includes the application and a signed copy of the rules and regulations. Vendors who are not initially accepted may be placed on a wait list in case spots become available.

ELIGIBILITY

Vendors may participate in the Market only at the invitation of the RPM organizers. Vendors are restricted to those who are cooking and producing in the New York metro area and the lower Hudson Valley (Westchester, Rockland, Putnam, and Dutchess Counties). As part of the application, vendors must list a few examples of dishes they might sell at the Market.

FEES

Fees for tables are as follows:

  • 6' Table (packaged food to-go only) - $150

  • 6' Table (packaged liquor only) - $200

  • 10'x10' (food only) - $275

  • 10'x10' (food and liquor) - $475

  • Food Truck - $350

Fees are payable by check or QuickPay to the Rivertowns Chamber and due upon notification of acceptance but no later than May 1, 2019. Vendors agree to report sales to market management team. Checks can be sent to the following address:

Rivertowns Chamber
108 Main St
Irvington, NY 10533

DEADLINES

Vendors who fail to submit fees and all required paperwork and materials by May 1, 2019 may lose their spot at the event and be replaced by a vendor from the wait list.

  • Vendor applications due: March 31, 2019

  • Accepted vendors will be notified by: April 15, 2019

  • Vendor fees and all paperwork due: May 1, 2019

SET-UP AND BREAKDOWN

Prior to setting up, all vendors must check in with the RPM management team. Vendors may arrive as early as 9 am to begin setup.

Vendors should unload promptly and then move vehicles off-site before setting up their stall. Vendors are required to stay open through the end of the market day (5 pm). Vendors must vacate the park by 7 pm. Stalls must be ready for operation 15 minutes prior to opening.

Each vendor will be assigned a stall space. Stall assignments are at the discretion of the RPM management team.

OPERATING HOURS

The market is open from 11 am to 5 pm. No selling is permitted before the official opening time or after the close of the market. Vendors are required to stay set up and open for the duration of the market’s operating hours. Please plan appropriately to have a sufficient quantity of food. Some vendors ran out early last year -- some of them multiple times despite re-stocking trips to brick-and-mortar locations.

CANCELLATIONS

Vendors who cannot attend are required to contact the RPM team as soon as possible and no later than one week prior to the market. The vendor fee is not refundable under any circumstances.

TRASH REMOVAL

All spaces must be swept clean and trash removed at the end of the market day. All waste must be removed from site at the end of the day.

STALL SET UP AND MAINTENANCE

Vendors are required to display their products in an orderly manner and keep their market space neat and clear.

All vendors must exhibit a sign clearly stating their business name.

Sellers must post prices.

Each vendor will be responsible for all equipment and supplies for the setup of a booth. Displays should not block customer walkways. Vendors may not use stakes of any kind or damage the grass in their market space.

Vendors must provide their own pop-up tent and weights.

HEALTH DEPARTMENT LAWS, PERMITS, AND LICENSES AND INSURANCE

All applicable food safety regulations, both state and local, must be adhered to at all times.

Vendors selling taxable items must have a valid NYS Certificate and collect all applicable taxes.

Vendors must obtain and keep current all applicable licenses and permits for products sold. Copies of applicable permits and licenses will be kept on file with the market management.

Food Vendors must complete a Temporary Food Application. Application will be filed with market management, who thereby will submit to the Westchester Department of Health. Fee is $70 per vendor and the application must be received by market management on May 1, 2019.

Vendors must provide proof of general liability coverage in the amount of $2 million and name both the Rivertowns Chamber of Commerce and the Village of Dobbs Ferry as additional insured. A current certificate must remain on file with the market management.

To the fullest extent permitted by law, the vendor agrees to defend (including attorney’s fees), pay on behalf of, indemnify, and hold harmless the Market; the Village of Dobbs Ferry; its elected and appointed officials; the Rivertowns Chamber of Commerce; its officers, members, employees, and volunteers; employees and volunteers and others working on behalf of the Market against any and all claims, demands, suits or loss, including all costs connected therewith, and for any damages which may be asserted, claimed or recovered against or from the Market; the Village of Dobbs Ferry; its elected and appointed officials; the Rivertowns Chamber of Commerce; its officers, members, employees, and volunteers; employees and volunteers and others working on behalf of the Market, by reason of personal injury, including bodily injury or death and/or property damage, including loss of use thereof, which arises out of or is in any way connected or associated with this contract.

PHOTOGRAPHY AND VIDEO

You, your employees, your market space, and your products may be photographed or filmed at the event. You hereby consent to allow us to use those photos or videos across all media in perpetuity.

We may also use photos from your social media platforms for the promotion of the event. You hereby consent to allow us to do so.